List of Keyboard Shortcuts

The following table provides a list of the keyboard shortcuts the Spreadsheet supports.

Shortcuts Description
Ctrl + A Selects the whole worksheet
Ctrl + C Copies selected cells
Ctrl + P Displays the Print dialog box
Ctrl + S Saves the active spreadsheet file
Ctrl + V Inserts copied or cut cells to a selected location within the worksheet
Ctrl + X Cuts selected cells
Ctrl + Y Repeats the last action, if possible by using the Redo command
Ctrl + Z Reverses the last action or deletes the last typed entry by using the Undo command
Ctrl + select a cell Selects an adjacent or non adjacent cell
Ctrl + select cells Selects a range of adjacent or nonadjacent cells. To simultaneously select more than one range of cells, repeat this command. The selected ranges can also overlap.
Ctrl + select a row or column Selects an adjacent or nonadjacent row or column.
Ctrl + select rows or columns Selects a range of adjacent or nonadjacent rows or columns. To simultaneously select more than one range of rows or columns, repeat this command. The selected ranges can also overlap.
Arrow keys Move a cell up, down, left, or right in a worksheet
Ctrl + Arrow key Navigates to the last cell of the current series of data. If there is another set of data afterwards, the first cell of the new series will be selected. Otherwise, you will be navigated to the last cell of the worksheet in the corresponding direction
Shift + Arrow key Selects (a range of) adjacent cells, rows, or columns, by extending the selection by one cell, row, or column
Ctrl + Shift + Arrow key Extends the selection of cells to the last cell of the current series of data. If there is another set of data afterwards, the cell selection will be extended to the first cell of the new series of data. Otherwise, the cell selection will be extended to the last cell of the worksheet in the corresponding direction
Down Arrow / Up Arrow key
  • In a menu or a submenu, selects the next or previous command
  • In a dialog box, the arrow keys move between options in an active drop-down list, or between options in a group of options
F2 Enters editing mode for the currently selected cell
F10 Focuses the first tool of Spreadsheet toolbar
Backspace
  • In the Formula bar, it deletes one character to the left from the formula text
  • In cell selection mode, it removes the content of the active cell
  • In cell editing mode, it deletes the character to the left of the insertion point
Delete
  • In the Formula bar, it deletes the character to the right of the insertion point from the formula text
  • In cell selection mode, it removes the content from selected cells without affecting cell formats
  • In cell editing mode, it deletes the character to the right of the insertion point
End
  • In cell selection mode, moves to the far right cell of the active row
  • In a menu or submenu, selects the last command
Ctrl + End
  • In cell selection mode, moves to the last cell on a worksheet, in the lowest used row of the used column on the bottom-right
  • In the formula bar, Ctrl + End moves the cursor to the end of the text
Ctrl + Shift + End
  • In cell selection mode, extends the selection of cells to the last cell on the worksheet located in lower-right corner
  • In the formula bar, Ctrl + Shift + End selects all text in the formula bar from the cursor position to the end
Enter
  • In cell editing mode or in the Formula bar, completes a cell entry and selects the cell below
  • In a data form, it moves to the first field in the next record
  • In the command toolbar, opens a selected menu or performs the action for a selected command
  • In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline)
Alt + Enter In cell editing mode or in the Formula bar creates a new row within the cell
Esc
  • In cell editing mode or in the Formula bar, cancels an entry in the cell or Formula Bar
  • Closes an open menu or submenu, dialog box, or message window
Home
  • In cell selection mode, moves to the beginning of a row in a worksheet
  • In a menu or submenu, selects the first command
Ctrl + Home
  • In cell selection mode, moves to the first cell (the top-left cell) on a worksheet
  • In the formula bar, Ctrl + Home moves the cursor to the beginning of the text
Ctrl + Shift + Home Extends the selection of cells to the beginning of the worksheet
Page Down Moves one screen down in a worksheet
Page Up Moves one screen up in a worksheet
Spacebar In a dialog box, performs the action for the selected button, or selects or clears a check box
Alt + Spacebar Displays the Control menu for the Spreadsheet window
Tab
  • In cell selection mode, moves one cell to the right in a worksheet.
  • In a dialog box, moves to the next option or option group in a dialog box
  • In range selection of cells, rows or columns, moves to the next cell within the active range. If the focus is on the last cell (the bottom-right cell) in the range, the focus will return to the first cell on the top-left
  • If the currently active cell is the last cell in the Sheet (the cell on the last row in the last column), pressing Tab will move the focus outside of the Spreadsheet to the next focusable element on the page.
Shift + Tab
  • In cell selection mode, moves one cell to the right in a worksheet
  • In a dialog box, moves to the next option or option group in a dialog box
  • In range selection of cells, rows or columns, moves to the previous cell within the active range. If the focus is on the first cell (the top-left cell) in the range, the focus will return to the last cell on the bottom-right
  • If the currently active cell is the first cell in the Sheet (the cell on the first row in the first column), pressing Shift + Tab will move the focus outside of the Sheet to the Named ranges ComboBox on the Spreadsheet Toolbar.

When the focus is within the Spreadsheet Sheet, fast way to navigate away from the Spreadsheet is to press Ctrl + End (to move the focus to the last cell on the Sheet) and the Tab. Similarly, to move the focus from the Sheet to the Spreadsheet Toolbar, press Ctrl + Home and then Shift + Tab.

See Also

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